HR primarily use a human resource management system (HRMS) to manage and automate human resource functions and processes. The online software manages the recruitment, hiring, onboarding, training, payroll, and performance management. Simplifying HR procedures reduces manual processes and boosts company productivity. A HR management platform has numerous benefits for HR specialists, departments, employees, and companies as a whole. When assessing the software for your organization there are several features one must expect to be included. Here are some key features to consider in the HR management platform: –
Recruitment
An important feature of the HR platform is the recruiting module. Each part of the recruitment process is included in the HR software. The software should allow the HR to publish job listings to multiple websites, job boards, and social media. A good HR management software will centralize candidate details and documents like contact information, resumes, and cover letters. It should also include tools that facilitate the viewing and review of candidates by automating the pre-screening process. Furthermore, to optimize the hiring process, the software should incorporate interview scheduling and tracking.
Onboarding
A streamlined recruitment process should be followed by a smooth onboarding process. Onboarding is an important aspect of a new employee’s integration into the company. A good onboarding system can not only improve the process but also create a positive first impression. According to a study by Brandon Hall Group, companies with a strong onboarding process improve the new hire retention rate by 82% and productivity by 70%. The HR management software should include steps for completing and signing necessary forms, as well as company information or videos. The software should make the onboarding process simple, including setting up their workstation, signing documents, and familiarizing new hires with company policy and procedures.
Employee Management
This feature allows companies to manage employee information in a centralized location, such as professional and personal data, employee contracts, appraisal paperwork, offer letters, and more. The software should have a centralized employee database, making it easily accessible for both employees and HR teams at any time. The software should incorporate administrative and tactical management, performance metrics, and bonus tools for effective management. The efficient HRMS system can manage all employee-related matters in an efficient and highly professional manner. The employee management module enables the collection of employees’ personal information, job position details, salary history, and banking information, among other things.
Time and Attendance Tracking
The primary function of a time and attendance feature is to make it easy for employees to log in, log out, and record their working hours. Moreover, employees can document the time invested in different tasks and assignments using online timesheets. Ensure that the system enables employees to easily request and track their time off, allowing managers to easily approve or deny these requests. An effective HR platform allows employees to view their leave balances, submit leave applications, and view their holiday calendars.
Payroll Management
Payroll management is a crucial aspect of any business, making sure that employees receive their salaries accurately and on time. The software should be capable of streamlining and effectively managing the payroll process. Check for automated payroll systems that provide accurate payroll calculations and guarantee that each employee receives timely payment. Furthermore, the automation process should ensure that all calculations are based on current tax and regulatory information, ensuring compliance.
HRMS like Workable employees streamline the onboarding process, thereby creating a positive first impression and fostering a sense of welcome and value. A good HRMS platform should have recruiting, onboarding, payroll management, and time and attendance tracking tools so that companies can streamline HR administrative tasks, resulting in increased productivity.
Author Bio
The author is an independent consultant with expertise in HR technology and employee training and automation. She has a comprehensive understanding of different HR management software and how it can increase productivity. She has authored numerous journals, industry blogs, and articles.