Hiring a Virtual Personal Assistant: The How’s and Why’s

We hear a lot about “work-life balance” nowadays. If you feel like you are constantly juggling a thousand tasks and struggling to keep up with the demands of your work and personal life, then there is a high chance that you are unable to achieve that “work-life balance”. 

With so many tasks to do, it’s no wonder that people want to hire remote personal assistants to help manage their daily tasks. A virtual personal assistant is a professional who works remotely, providing administrative, creative and technical assistance to individuals and businesses.

In this blog, let’s take a look at why you should hire a virtual assistant and how you should hire one.

First, let’s take a look at “why” you should consider hiring a Virtual Assistant:

  1. Time-saving:

One of the main reasons people hire virtual personal assistants is to save time. On average, you can save about 20 hours a week if you outsource your daily tasks to a virtual assistant. So, by outsourcing tasks such as scheduling appointments, responding to emails and managing social media accounts, you can free up time to focus on more important tasks.

Let’s say you’re a busy executive with a jam-packed schedule. Your days are filled with back-to-back meetings, important presentations and crucial decision-making. On top of that, you receive a constant influx of emails that demand your attention. Before hiring a virtual personal assistant, you would have spent a significant portion of your day sifting through your inbox, composing replies and managing a never-ending stream of communication.

However, with the arrival of your virtual personal assistant, a weight can be lifted off your shoulders. They swiftly take charge of your email management, carefully filtering through messages, flagging urgent ones and drafting thoughtful responses on your behalf. 

By delegating this time-consuming task, you reclaim precious hours that were previously lost in your inbox. 

  1. Cost-effectiveness:

Hiring a virtual personal assistant can be more cost-effective than hiring an in-house assistant.

Take this scenario: You need assistance with various administrative tasks. Instead of hiring an in-house assistant, you decide to hire a virtual personal assistant. With a virtual personal assistant, you eliminate the costs associated with providing office space, equipment and benefits. You only pay for the services you need, whether it’s a few hours a week or full-time support. This flexibility not only helps you save money but also ensures that you have access to professional assistance whenever necessary. By opting for a virtual personal assistant, you experience cost savings without compromising on the quality of support you receive.

Pro tip: If you want to save money as well as get elevated services, you should consider hiring a personal assistant from India. With an enormous talent pool available for outsourcing, you can choose a virtual assistant that  caters to your needs and expectations.

  1. Increased productivity:

If you’re an entrepreneur with a bustling startup, with multiple responsibilities daily, you may find yourself being constantly interrupted by administrative tasks like responding to emails, scheduling meetings and managing social media accounts. These tasks are necessary but can be time-consuming and divert your focus from strategic decision-making and business growth.

If you hire a virtual personal assistant, you get access to a diverse skill set. With their assistance, you can delegate these administrative duties to them, freeing up several hours each day that were previously spent on mundane activities.

So, instead of spending hours drafting and replying to emails, your virtual personal assistant can take over, filtering through your inbox, responding to routine inquiries, managing your calendar, seamlessly scheduling appointments and coordinating meetings, ensuring your time is optimized and conflicts are avoided. In a way, your virtual personal assistant becomes the gatekeeper of your social media presence. They curate engaging content, respond to comments and messages and maintain an active online presence on your behalf.

By relieving you of these time-consuming tasks, your virtual personal assistant allows you to fully concentrate on high-value activities that contribute directly to the growth of your business. As a result, you witness a surge in productivity and efficiency. Projects that were once delayed due to a lack of time and attention are now completed swiftly, propelling your business forward. Your ability to think strategically and make informed decisions becomes sharper, leading to accelerated growth and a competitive edge in the market.

There are many other reasons to hire remote personal assistants for taking your business to new productive and profitable heights, but for now, let’s take a look at “how” you should go about hiring a virtual assistant:

  1. Determine your needs:

Make a list of the tasks you want your virtual personal assistant to handle. This could include anything – from scheduling appointments to managing your social media accounts. Most of the time, a detailed job description helps you hire the best virtual assistant to execute every task inclined to your expectations.

  1. Find a reputable virtual personal assistant service:

There are many virtual personal assistant services available online. Look for one that has good reviews and a track record of success like Virtual Employee does. We have 600+ triple-vetted VAs with 135+ office tasks handled. You can easily reduce 78% workload off your shoulders and enjoy a 4-hour work week.

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  1. Interview potential candidates:

Once you have a list of potential candidates, schedule interviews to get a better sense of their skills and experience. You may want to consider asking for references and examples of their work.

  1. Set clear expectations:

Once you have hired a virtual personal assistant, it’s important to set clear expectations. Make sure they understand what tasks they are responsible for and what your goals are.

  1. Keep the communication lines open:

Communication is key when working with a virtual personal assistant. Schedule regular check-ins to discuss progress and make sure you are both on the same page.


Hiring a virtual personal assistant can be a great way to save time, increase productivity and grow your business. By following these steps, you can find a reputable virtual personal assistant service and hire the right person for the job.

You can always hire virtual assistants from India  for cost-effective and high-quality assistance.

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