Time is now as important as money in today’s corporate world.
How much time employees spend at a company will affect how much they earn. It is important to track how long each employee spends on assigned tasks. Now, attendance software and biometric time clock are possible.
Biometric attendance software significantly improves the existing online attendance and time-tracking systems. Old systems were not perfect, as employees could log in on behalf of each other or display proxy attendance for someone who hadn’t yet arrived at work.
Because of the many instances when co-workers could log on to one another’s behalf or, in other words, show a proxy attendance for someone who wasn’t yet at work, the primary methods were not completely secure.
The biometric attendance software addressed these fundamental problems. A biometric scan converts each fingerprint into an exclusive entrance code that one person can only use. A person who wants to be a proxy for another employee won’t be able to use their biometric information because it doesn’t match.
What’s Biometric Attendance Software?
Biometric attendance software allows employees to verify their identity and track when they enter or leave the office. Let’s say your company uses a biometric attendance program. Your employees must scan their faces, fingerprints, and iris using the biometric sensor built into the time-and-attendance machine. The biometric attendance software records the arrival and departure times of employees. This attendance data can be used to generate attendance reports, calculate overtime pay, and other tasks.
Biometric attendance systems are more accurate and efficient than traditional ones that rely on badges and ID cards. This allows employees to be happier, reduce costs and increase productivity.
Employers can save time and money by using attendance. This is especially true if many employees work different shifts or times of the day.
Many businesses use biometric attendance, such as manufacturing, construction, hospitality, and retail. Biometric attendance software is based on an employee’s bodily characteristics to identify them. It is impervious to theft or tampering. A quick scan of the fingerprint or face of an employee may be enough to confirm that they are there. This eliminates the possibility of buddy punching, proxy attendance, or fraud.
How does Biometric Attendance software work?
Biometric attendance software, which uses a worker’s fingerprint, allows them to clock in or out of their workplace. Each employee’s fingerprints are scanned and mapped using system-defined locations.
These coordinates are then recorded in the system after they have been plotted against a graph. The marker coordinates are mapped when a worker puts their finger on a graph only if the match is found in the entry time.
Multiple coordinates can be mapped with a single fingertip. Most remarkable, each coordinate is unique and cannot be replicated from another fingerprint. This is why biometric attendance software stands out.
The Best Features of Biometrics Attendance Software
There are many options for biometric attendance software, so organizations can choose the one that best suits their requirements and needs. Every biometric attendance system should include some essential components. These include the ability to store and retrieve employee data and attendance records. They also allow seamless integration with the time clock and payroll service. One of the key characteristics of biometric attendance software is its ability to store and retrieve employee data and attendance records. These are the most important features of a biometric attendance system:
1. Fingerprint templates:
This is an important factor to consider when purchasing biometric attendance software. This is the maximum number of fingerprint templates we can print at once. A biometric attendance system that can store more than 200 fingerprint templates should be preferred. Considering the number of employees in a particular building or store is important.
2. Access Management
Biometric systems can limit access to certain areas and track time for security purposes. It would help if you were looking for devices integrating access control features. Integration improves security and productivity for both employees and customers.
3. The number of users:
The biometric attendance software must not lag. Based on the number of employees, the business will fluctuate. The new HRMS system must be integrated with it.
This way, the attendance system records only the punch-ins or outs of employees. Online or cloud systems have no limit on user usage. Established businesses can use the program or application without worrying about slowness or user limitations.
4. Information from many sources:
Employees can clock in through the Employee Self-Service. HR users can import attendance from excel or text files, or data could be imported from another source. Attendance data can be obtained from Access Control or Time Attendance devices.
5. Syncing your calendar:
Biometric attendance software can also be linked to online calendars such as Google Calendar, Outlook, and others. This allows team members to communicate their availability to others. Calendar connections are essential for remote workers. Confirming someone’s presence using a shared calendar is quick and easy.
6. Data backup:
Backups are necessary even if you use a cutting-edge interactive biometric attendance system. This functionality will be available to you. This functionality wasn’t available in any attendance tool before.
This was not the way traditional fingerprint biometric attendance software functioned. It was based on regular physical entries, and its backup was not guaranteed for larger businesses.
This is no longer an issue. The virtual biometric tool has a backup function that can be used as a regular backup. Administrators, accountants, reporting managers, and other professionals can review and monitor data sheets and charts whenever convenient.
7. Zero maintenance:
There are many low-quality attendance and biometric time solutions on the market. A high-quality biometric solution with a guarantee will not require ongoing maintenance. It is recommended that customers only buy biometric attendance devices that are low-maintenance. It is best to read customer reviews and verify that the warranty period applies to your biometric device.
8. Reporting and Business Intelligence
Integrating business intelligence with attendance and time solutions allows for assessing business performance regarding time. These technologies can collect information about employee attendance and create a report. Reports are visually informative and can be distributed to all employees.
9. Self-service for employees:
Self-service will revolutionize attendance management. Your employees no longer need to check in at the office entrance. They can log in via an app or browser from their desks. You can make self-compliance, request leave, or adjust attendance records without consulting HR.
10. Web portal assistance:
This is crucial before purchasing any biometric attendance or time management solutions. A web gateway can broadcast attendance reports, payroll administration, and employee check-in and out times. This is highly beneficial. These are essential for a payroll management system that effectively manages human resources. A fingerprint attendance system can also provide personalized reports that we can access in real-time. These reports can be reviewed at each month’s end to determine if employees were present.
11. Wi-fi connectivity:
Two benefits come with wi-fi connectivity. It doesn’t need any media to connect because it connects directly to the computer. It is becoming easier to use and navigate the biometric time attendance system. High-end businesses need simple and clutter-free solutions. Although the internal wi-fi system can increase the cost of the solution overall, an organization should insist on it as it is easy to use and requires little maintenance.
12. Integration of the system with payroll management
Data from the system is crucial for improving the efficiency of HR payroll administration systems. When the HR team has accurate attendance data for their workforce, they can calculate employee compensation more accurately and efficiently. Choose technologies that directly communicate with HR payroll software to simplify payroll calculations.
Switching to a digital workforce monitoring and management system can improve your company’s workflow. This will allow you to reduce spreadsheet work and manual clocking. It will also make it easier to keep track of employee data and ensure a happy workforce.
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