How to Print ID Cards Online: Step-by-Step Guide for PVC & Employee ID

ID cards do much more than identify people—they improve security, professionalism, and branding across schools, offices, hospitals, gyms, and events. Whether you need employee ID cards, student IDs, or visitor passes, using an online ID card printing service makes the process faster, more accurate, and reliable.

With Tagsen, you can easily design, customize, and order PVC ID cards or custom ID cards online. The platform allows bulk uploads, pre-designed templates, and advanced customization, making it simple to create professional-looking ID cards that last. Finished cards are delivered anywhere in India within 5–6 days.

Table of Contents

Practical Examples:

Corporate Office (Delhi): Simplified employee ID creation with online tools, reducing manual effort and errors, with delivery in 5–6 days.
School (Mumbai): Created 500 student IDs using batch upload, receiving all cards within 5–6 days.
Gym (Hyderabad): Quickly designed membership ID cards with photos and QR codes online, delivered in 5–6 days.
Event (Bangalore): Designed 1,000 visitor IDs efficiently online, receiving all cards in under a week.

Start designing your PVC or custom ID cards online with Tagsen today, and make ID card printing easy, efficient, and professio.

1. Why Online ID Card Printing Matters

Online ID card printing offers efficiency, professionalism, and cost-effectiveness.

Efficiency & Time-Saving

Traditional printing involves multiple trips, manual design, and long waits. Platforms like Tagsen allow you to design, review, and order cards online, saving valuable time.

Cost-Effective Solutions

Online services reduce labor and material costs. Bulk printing and pre-designed templates make plastic card printing affordable for businesses, schools, and events.

Professional Branding & Security

High-quality PVC ID card printing enhances brand identity and security. Add logos, employee photos, QR codes, or barcodes to prevent misuse and create a professional look.

2. Printing Methods: Step-by-Step Guide

Creating ID cards online is simple if you follow these steps:

Step 1: Choose the Right Material

PVC cards are durable, water-resistant, and ideal for long-term use.
Plastic cards work for temporary or short-term ID requirements.
Laminated or holographic options enhance durability and security.

Step 2: Design Your ID Card Template

Use Tagsen’s online tools to design your card. Include:

Name & designation
Photo
Logo or branding
QR codes, barcodes, or holograms

Step 3: Upload Data & Batch Print

Upload spreadsheets with employee, student, or member information for bulk printing.
Tagsen ensures accurate formatting and prevents errors.

Step 4: Quality Checks & Finishing

Review card layout before printing.
Lamination protects cards from damage and fading.
Optional features: magnetic strips, RFID chips, holograms.

Step 5: Delivery & Handling

Tagsen provides secure packaging and fast delivery across India.

3. Marketing Strategy: Promoting ID Card Printing Services

Offering ID card printing as a service can be profitable with effective marketing.

Identifying Your Target Audience

Corporates & offices
Schools & universities
Hospitals & clinics
Gyms & fitness centers
Event organizers

Example: A startup in Chennai targeted IT companies with bulk employee ID card printing service, attracting multiple recurring clients.

Leveraging Social Media & Digital Marketing

Share custom ID card printing examples and client testimonials on LinkedIn, Instagram, and Facebook.
Publish guides and tutorials for creating and printing ID cards online.

Referral & Loyalty Programs

Encourage clients to refer new businesses with discounts or loyalty rewards.

4. Printing & Profitable Tips

Cost Management

Bulk printing reduces per-card cost.
Pre-designed templates save design and labor time.

Profit Optimization & Value-Added Services

Upsell lanyards, card holders, QR codes, or holograms.
Offer premium and express delivery options for higher revenue.

Example: A corporate office printed 200 employee IDs with lanyards, increasing revenue by 20% per order.

Packaging & Delivery Tips

Secure packaging ensures client satisfaction.
On-time delivery encourages repeat business and referrals.

5. Design Inspiration: Making ID Cards Stand Out

Corporate ID Cards

Minimalist layouts with brand colors, legible fonts, and employee photos.
QR codes can link to secure company portals.

School & Event ID Cards

Bright colors, mascots, and event logos.
Include student names, grade, or event dates.

Modern Design Trends

Rounded corners, holographic or metallic finishes for premium appearance.
Geometric patterns and icons for visual interest.

6. Expanding Your ID Card Printing Business

High-Demand Niches

Corporates & offices
Schools & universities
Hospitals & clinics
Gyms & fitness centers
Event organizers

Tailoring Services

Hospitals: emergency info & access passes
Schools: library & lab access
Events: VIP or attendee passes with branding

Client Retention Strategies

Offer bulk discounts, loyalty programs, and referral incentives.
Example: A college ordered yearly student IDs in bulk, becoming a recurring client.

7. FAQ Section

Q1: What is the best material for ID cards?

PVC cards are durable, water-resistant, and professional. Plastic cards are suitable for temporary use, while laminated cards provide extra protection.

Q2: Can I print custom ID cards online?

Yes. Tagsen allows custom ID card printing with logos, photos, QR codes, and unique designs.

Q3: How do I create an employee or business ID card?

Upload data, select a template, customize branding, and batch print cards online.

Q4: What is the difference between PVC and plastic ID card printing?

PVC cards are durable and professional; plastic cards are temporary and less long-lasting.

Q5: Can I find ID card printing near me?

Yes. Search “ID card printing near me” to find local providers. Tagsen delivers across India.

Q6: What are the best ID card design ideas?

Use clear fonts, brand colors, QR codes, and logos. Modern trends include holographic finishes, rounded corners, and minimalist layouts.

Q7: Can I print bulk employee ID cards online?

Yes. Platforms like Tagsen support bulk employee/business ID card printing, saving time and ensuring accuracy.

Q8: How much does PVC ID card printing cost?

Pricing depends on quantity, features, and customization. Bulk orders reduce per-card cost.

Q9: Are online ID card prints secure for businesses?

Yes. Professional services provide tamper-proof printing with barcodes, QR codes, or holograms.

Q10: Can I design my ID card from scratch?

Absolutely. Tagsen allows fully custom designs with logos, colors, fonts, and security features.

Conclusion & Call-to-Action

Printing ID cards online is convenient, professional, and cost-effective. Whether you need PVC employee cards, custom student ID, or event passes, Tagsen simplifies the process.